Privacy Policy for SN Resourcing Ltd

Effective Date: 04/04/2026

SN Resourcing Ltd ("we", "our", "us") is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

SN Resourcing Ltd is a recruitment agency providing candidate placement and hiring services. We act as the Data Controller for the personal information we collect.

• Company Name: SN Resourcing Ltd

• Company Number: 17104677

• Registered Office: 12 Station Parade, Harrogate, England, HG1 1UE

• Website: www.snresourcing.co.uk

• Email: info@snresourcing.co.uk

2. The Types of Data We Collect

We collect information necessary to provide recruitment services and maintain professional business relationships.

• For Candidates: Name, contact details, employment history, CVs, educational background, and salary expectations.

• Special Category Data: We may collect "Right to Work" documentation (e.g., passport copies) or information regarding criminal convictions if required by a specific role or legal obligation.

• For Clients: Contact names, business email addresses, job vacancy details, and billing information.

• Technical Data: IP addresses, browser types, and usage patterns via Google-hosted services.

3. How We Collect Your Data

We collect data through:

• Direct Interaction: Forms filled out on our website (Google Forms) or CVs sent via email.

• Professional Platforms: Information you have made public on LinkedIn or job boards where we have a legitimate interest to contact you.

• Third Parties: Referrals from former employers or colleagues.

4. How We Use Your Data

We process your information for the following purposes:

• Recruitment Services: Matching candidates to specific roles and introducing candidates to clients.

• Communication: Updating you on application statuses or new opportunities.

• Compliance: Verifying identity and right-to-work status.

• Business Operations: Managing client accounts and processing invoices.

5. Lawful Basis for Processing

Under UK GDPR, we rely on the following legal bases:

• Contractual Necessity: To take steps at your request before entering into an employment or service contract.

• Legitimate Interests: To run our recruitment business, including sourcing candidates for roles.

• Legal Obligation: To comply with tax, employment, and "Right to Work" laws.

• Consent: For specific marketing activities or when sharing your CV with a client for the first time.

6. Data Storage and International Transfers

We use Google Workspace (Gmail, Drive, Forms) to store and process data.

• Security: Data is stored on secure, encrypted cloud servers.

• Transfers: As Google’s servers may be located outside the UK/EEA, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses) to ensure your data receives the same level of protection as it does in the UK.

7. Data Sharing

We do not sell your data. We only share information with:

• Prospective Employers: Candidate CVs are shared only with your explicit knowledge and consent.

• Service Providers: Trusted third parties like Google (cloud storage) or professional advisors.

• Legal Bodies: If required to do so by law or for the prevention of fraud.

8. Data Retention

We retain your personal data only for as long as necessary:

• Active Candidates: We typically retain CVs for 24 months from your last point of engagement.

• Clients: Data is kept for the duration of our business relationship and for up to 7 years thereafter for legal purposes.

• You may request the deletion of your data at any time.

9. Your Legal Rights

Under UK GDPR, you have the following rights:

• Access: Request a copy of the data we hold about you.

• Correction: Ask us to fix inaccurate information.

• Erasure: Request that we delete your data ("Right to be Forgotten").

• Objection: Object to our processing based on "Legitimate Interests."

To exercise these rights, please contact us at info@snresourcing.co.uk.

10. Complaints

If you have concerns about how we handle your data, please contact us first. If you are not satisfied, you have the right to complain to the Information Commissioner’s Office (ICO): www.ico.org.uk.

11. Contact Us

For any questions regarding this policy, please contact: SN Resourcing Ltd Email: info@snresourcing.co.uk

Address: 12 Station Parade, Harrogate, England, HG1 1UE